State Lottery in Review: We have the RFP

Steve’s breakdown: Questions about the Rhode Island Lottery are due tomorrow. Proposals are due the 20th. Here’s your contact: Terri Kieran, tkiernan@rilot.ri.gov, Fax: 401-463-5669, Telephone: 401-463-6500 Extension 104

The RFP is below.

CRANSTON, RI: The Division of Lotteries of the Rhode Island Department of Revenue (hereinafter “RIL”) is located at 1425 Pontiac Avenue, Cranston, Rhode Island 02920.

BACKGROUND

The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified Vendors for the production of up to four advertising campaigns, with the option to renew after the four campaigns have been completed. The subject matter of these future spots will be discussed on an as needed basis. The total budget for the four campaigns should not exceed $200,000.

VENDOR REQUIREMENTS

Deliverables for each campaign will be open for discussion but will generally include at least one radio and one television spot. Additional creative might be different length radio and television spots, Spanish language spots, website landing pages, social media content, digital ads, retail displays, etc.

Radio spots – An mp3 of the final spot to be sent to RIL for distribution to appropriate stations.

Television spots – MPEG-2 file with the following specs: 1920×1080,29.97 fps, video bit rate: 30 MB/s – constant, audio bit rate: 384 kbps.

RFP responses shall include Vendor’s typical production process and timeline, examples of previous work, including projects that may have involved something in addition to television and radio spots, as well as the pricing of those projects.

The use of any subcontractors must be approved by the RIL.

VENDOR QUALIFICATION

It is the policy of the RIL to make every effort possible to assure the participation of small, minority, and female-owned businesses as mandated in Title 37, Chapter 14.1 of the General Laws of the State of Rhode Island, entitled “Minority Business Enterprise”.

Prior to final award, if successful Vendor is located out of state, the Vendor will be required to file an “Application for Certificate of Authority as a Business Corporation/Foreign Business Corporation” with the Rhode Island Secretary of State’s Office; website address www.sos.ri.gov.

CONTRACT

The RIL reserves the right to accept proposal(s) in whole or in part and to negotiate terms, conditions, and provisions in addition to those stipulated in this RFP.

The RIL reserves the right to award this contract on price alone.

The RIL reserves the right to award this contract to more than one Vendor.

The laws of the State of Rhode Island, including the State’s General Conditions of Purchase, shall govern any contract(s) resulting from this RFP.

SELECTION PROCESS

The RIL Evaluation Committee will base its selection recommendation on a combination of extent of services offered, demonstration of capabilities to support the services, production timelines, and cost; but none of these shall be the sole basis for any contract award.

Vendors may be asked to make a presentation to the RIL as part of the Evaluation Committee review if determined necessary by the Committee.

COST TO VENDORS

All proposals are submitted at the Vendor’s sole risk and expense. The RIL shall not, under any circumstances, be responsible for any costs or expenses incurred in submitting a response to this solicitation.

REJECTION OF PROPOSALS

The RIL reserves the right, without liability, to reject any and all proposals at any point prior to the award of a contract and/or cancel this procurement.

SCHEDULE OF EVENTS

Written questions related to the RFP must be submitted no later than 4:00 p.m. on Friday, September 1, 2017, and sent either by e-mail or fax, to:

Terri Kierna

tkiernan@rilot.ri.gov

Fax: 401-463-5669 Telephone: 401-463-6500 Extension 104

Vendors not submitting questions, but who wish to receive a copy of questions and answers, should e-mail or fax their contact information to Terri Kiernan.

Answers to all questions will be provided no later than 4:00 p.m. on Wednesday, September 6, 2017.

Proposals are due, either by hard copy or by email to tkiernan @rilot.ri.gov, no later than 4:00 p.m. on Wednesday September 20, 2017. Vendors must provide examples of previous work, including projects with aspects beyond the production of television and radio. Pricing of the examples provided should be included.

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